Discover a better way to get paid
Create invoices in an instant and give your customers an easy, secure way to pay. Connect to PayPal in QuickBooks and accept credit and debit card payments—your customers don't even need a PayPal account.
More ways to get paid
Send invoices that customers can pay anywhere, anytime, on any device.
Accept online payments via PayPal, credit or debit card and make getting paid fast.
Benefits of PayPal integration in QuickBooks
Boost your cashflow
Customers can pay online with PayPal, credit or debit card, cutting time from invoice to payment.
Secure and protected
PayPal monitors transactions in real time to prevent fraud and help keep transactions safe.
Get set up in minutes
All it takes is a few simple steps. Go to your QuickBooks and add your payment method.
Say yes to credit card payment*
Increase your payment options. Adding PayPal to your invoices makes it easy for your customers to pay.
Save on accounting time
All PayPal payments and fees are automatically recorded in QuickBooks, which means no manual data entry.
No hidden fees
Set up within QuickBooks is free - you’ll only be required to pay the applicable PayPal transaction fees.
Save with low card fees
Start accepting PayPal, credit or debit card payments today with no upfront costs, or subscription fees.
You can also benefit from PayPal fees that start as low as 1.7% + $0.20 per transaction.
Build the right plan for your business
Cancel anytime
Unlimited support
Free guided setup
When my invoices have a ‘pay now’ button, it makes it so much easier for my customers to pay, which means the money comes in a lot faster. I also have access to lower card transaction fees, which benefits the business over time.
Taylor Meyerson
Frequently asked questions
If you don’t have a PayPal business account, create one here.
Great, set up will take just a few simple steps. Simply add the Accept Card Payments with PayPal app to your QuickBooks Online account.
You’ll then be able to use PayPal to receive payments in QuickBooks Online
Connecting the Accept Card Payments with PayPal app is quick, easy and secure. The app will allow you to send invoices with a ‘Pay now’ button, so your customers can make online payments using PayPal, Visa, MasterCard or American Express.
You’ll receive payments in your PayPal account and the accounting will be done in QuickBooks Online.
Yes, Visa, Mastercard and American Express are accepted for credit card payments.
Yes. When a payment is received by PayPal, it will automatically sync with QuickBooks Online, and record detailed information including items sold, quantity, discount, taxes etc.
PayPal fees are also imported as an expense in your QuickBooks account.
The app is free to download and use. You will need an Australian QuickBooks Online account and an Australian PayPal business account to use the app.
PayPal merchant transaction fees apply for receiving online payments.
Learn more about PayPal fees: https://www.paypal.com/au/webapps/mpp/ua/intuit-merchant-rates?locale.x=en_AU
The Accept Card Payments with PayPal app simplifies your bookkeeping by providing a breakdown of PayPal transactions, including fees, GST, income and expense, within QuickBooks Online.
The PayPal sync feature can be enabled to allow PayPal transactions to be imported into QuickBooks Online including multi currency if you are using Essentials or Plus.
If your customer paid with a credit card linked to their PayPal account, then the standard PayPal wallet transaction fees (domestic and international) apply.
If your customer pays directly with their credit or debit card (not linked to a PayPal account), then the low card transaction fees apply, currently 1.7% + AUD 0.20.
In order to seamlessly process payments with PayPal, you will need a fully verified PayPal Business Account. The documents required to verify your account will differ for Sole Traders, Legal Entities and Companies.
To begin the process, log in to your PayPal Business Account and follow the Account Notifications on the right hand side. More information on PayPal’s Customer Identification Program can be found here.
In order to ensure the security of your account and to comply with Australian regulations, PayPal may place limitations on your account which may prevent you from completing certain actions such as sending, withdrawing or sometimes receiving money. More information is available from PayPal here.
There are a number of reasons why your Buyer may not be able to complete a payment using PayPal.
If your Buyer is paying with PayPal and has not verified their PayPal account, or there are limitations on the Buyer’s PayPal account, your buyer will need to verify their PayPal account by logging in and following the notification icons. Alternatively, they can visit the Confirm Your Identity page to resolve the issue. See more information from PayPal here.
If your Buyer is paying with credit card, they may have reached the spending limit set by their card issuer. Your buyer will need to contact their card issuer or consider linking their bank account to their PayPal Account. Please see here for more information here.
Additional FAQs on this topic can be found on PayPal’s website.
The maximum amount a Buyer can send in a single transaction is dependent on a number of factors, such as the status of the Buyer’s PayPal account, transaction limits set by the Buyer’s credit card issuer, and availability of funds. More information from PayPal is available here.
- QuickBooks reserves the right to change pricing, features, support and service at any time. Prices are in AUD and include GST. See our Terms of Service for further information.
- Pricing: All prices are in AUD and include GST.
- ProAdvisor Program: Please find the terms of our ProAdvisor program here.
- 75% off for 6 months: For new subscribers, enjoy a 75% discount off the current monthly retail price for QuickBooks Self-Employed, QuickBooks Online Simple Start, QuickBooks Online Essentials or QuickBooks Online Plus for the first 6 months of your subscription (Offer). The discount will applied from the date of your enrolment and will continue for 6 months. From month 7, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 50% off for 12 months: For new subscribers, enjoy a 50% discount off the current monthly retail price for QuickBooks Self-Employed, QuickBooks Online Simple Start, QuickBooks Online Essentials or QuickBooks Online Plus for the first 12 months of your subscription (Offer). The discount will applied from the date of your enrolment and will continue for 12 months. From month 13, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 3 months (Advanced): For new subscribers to QuickBooks Online Advanced, enjoy a 30% discount off the current monthly retail price for the first 3 months of your subscription (Offer). The discount will apply from the date of your enrolment and will continue for 3 months. From month 4, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 12 months (Advanced): For new subscribers to QuickBooks Online Advanced, enjoy a 30% discount off the current monthly retail price for the first 12 months of your subscription (Offer). The discount will apply from the date of your enrolment and will continue for 12 months. From month 13, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 3 months (existing subscribers): For existing QuickBooks subscribers who upgrade to QuickBooks Online Essentials, Plus or Advanced, enjoy a 30% discount off the current monthly retail price for 3 months of your subscription (Offer). The discount will be applied from the date you upgrade in-product and will continue for 3 months. From month 4, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time services and prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- Free Trial: First thirty (30) days of subscription to QuickBooks Online, QuickBooks Self-Employed and QuickBooks Payroll (including QuickBooks Advanced Payroll), starting from the date of enrolment, is free. During the free trial, you may pay any number of employees using QuickBooks Payroll free of charge. To continue using QuickBooks after your 30-day trial, you'll be asked to present a valid credit card for authorisation and you'll be charged monthly at the then-current fee for the service(s) you've selected.
- QuickBooks Payroll powered by Employment Hero: Payroll services are offered by a third party, Employment Hero. QuickBooks Payroll is only accessible via QuickBooks Online subscriptions. You will be charged $5.00 (incl. GST) per month for each ‘active employee’ paid using QuickBooks Payroll. An ‘active employee’ is one who has been paid at least once in the billing month. For Advanced Payroll, there is an additional monthly subscription fee of $10 (incl GST). Pricing, terms and conditions, including service options, are subject to change.
* Employment Hero was voted the leading payroll solution for SMBs <50 employees (Australian Payroll Association 2021 Payroll Benchmarking Study)
- Customer support: Call or chat to an expert for QuickBooks Online Accountant, QuickBooks Simple Start, Essential, Plus, and Advanced or use in-product QB Assistant and chat for QuickBooks Self-Employed. You'll also find useful resources in the QuickBooks Community.
- Compatible Devices: QuickBooks Online, QuickBooks Self-Employed and QuickBooks Payroll require a computer with Internet Explorer 10, Firefox, Chrome, or Safari 6 and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. QuickBooks Online and QuickBooks Payroll are accessible on mobile browsers on iOS, Android, and Blackberry mobile devices. Devices sold separately; data plan required. QuickBooks Payroll cannot be used on the mobile apps. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
- Get paid faster: Get paid 2.5x faster invoicing with PayPal
* PayPal and QuickBooks customers get paid on average in less than 5 days, which is over 7 days faster than the average for invoices that get paid with other payment methods. Data is for paid invoices that were created in QuickBooks in Australia between 23.05.22 and 23.11.22
- Tax deductions: Tax deductions not guaranteed due to being subject to user data entry errors. Mileage calculation provided by the Australia Taxation Office - 85 cents per kilometre for the 2023-2024 income year. To a maximum of 5,000 business kilometres per car (Deductions are only applicable to cars)
- Customer Service Awards: Excellence in Customer Service Award at the CX Australia Awards 2022
- Multiple file discount: Multiple file discount applies to QuickBooks Australia customers only and valid when signing up for more than one QuickBooks Online subscription in one order. Further terms and conditions available here. Not applicable to QuickBooks Self Employed.
- Reviews: GetApp, Capterra, Google Play Store, Apple App Store reviews as at date 08/01/24.
- Cost per day claim: Based on a QuickBooks Simple Start Plan at its regular retail price of $25 per month and a 31 day month.
- Cost per day claim (annual): Based on a QuickBooks Simple Start Plan at its regular retail price of $270 per year and a 365 day year.
- Annual Billing: You may pay for your QuickBooks Online subscription on an annual, upfront basis to enjoy a discount on the current fees. If you use QuickBooks Payroll powered by Employment Hero, your payroll costs will still be charged monthly to your nominated payment method in accordance with your usage as set out here. If you cancel your QuickBooks Online subscription within the pre-paid 12 month period, you will not be eligible for a refund, but will retain full access to your QuickBooks Online subscription for the remainder of the 12-month period. Unless cancelled by you prior, your annual subscription will auto-renew on the 12 month anniversary of your sign-up date using the billing details you have given us. Discounts, prices, terms and conditions are subject to change.
- Over 7 million customers: Based on number of global QB customers (ecosystem) (7.1m) worldwide as of October 2022.
- Free Onboarding: Applicable to Buy Now subscriptions on QuickBooks Simple Start, Essentials and Plus plans. Not available for QuickBooks Self-Employed.
- Save Hours: Save up to an average of 29 hours per month with QuickBooks.
- * Based on a survey conducted by Intuit Australia Pty Ltd in September 2022. Time saving is in comparison to previous accounting method, based on 184 responses from customers that saw time savings.
- Get access to QuickBooks Tax: ***Access QuickBooks Tax, powered by LodgeiT, by becoming a member of the QuickBooks ProAdvisor Program (it’s free to join). Find out more about the ProAdvisor Program here, including the terms of the QuickBooks Tax offer in the Program here.
- QuickBooks Time Disclaimers & Offers for Australia: For Important pricing offers and disclaimers with further information, please see here.
- *Full terms and conditions for access to QuickBooks Tax, powered by LodgeiT as part of the the Proadvisor Program can be found here. QuickBooks reserves the right to change pricing, features, support and service at any time.
- **Intuit conducted a study involving 56 interviews with accountants and bookkeepers who used Books Review for BAS preparation between March to December 2021 and found that when using Books Review, participants reduced the time spent preparing their clients BAS Reports by around 40%.
- Our Terms of Service apply to all QuickBooks Online subscriptions. Please review them carefully.
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