How to Use Cheques in QuickBooks
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Open a Cheque
Go to the Create (+) Menu and under Suppliers choose Cheque.
Enter Payee Info
Type the payee’s name in the Choose a payee field. If this is a new supplier, click Add.
When you do this, it will open a New Name window where you can click Details if you want to add more information. Otherwise, you can do this later and just click Save.
Choose an Account
Choose either a transaction or savings account or you can add a new one.
Enter the cheque’s payment date, which might not be today’s date.
Choose an Account Category
Under Account Details, click Account and choose the appropriate category for the item or service you bought.
Add a Description
In the description field, you can name and describe the item or service you want.
In the Amount field, type the amount for this cheque. Select or type the applicable GST in the GST field.
Enter the cheque number.
If you want to print something to send to your payee to confirm payment, click Print to print an expense voucher.
Click Save and New to enter the next cheque, or Save and Close when you’re all done.