How to Create Custom Form Styles in QuickBooks

Do you want to add a splash of personality to your business forms? Add a logo or customise your invoices. Here's how.

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Navigate to the Company Settings Menu

From the home screen, click on the Gear Menu. Beneath the column heading “Settings,” select the Custom Form Styles tab.

Edit an existing Form Style

On the Custom Form Styles page, you can edit an existing form or create an all new one from scratch. Let’s edit the default existing one named “Standard” for now.

To open this form, click the Edit button beneath the column labelled “Action.”

Choose a Style

In the style navigator, choose one of the five styles from the left, whichever you like best.

Add Your Logo

In the Logo box, click the + icon then choose an image file from your computer.

From the Appearance tab, use the slider to resize your Logo image to your liking.

Change Appearance Details

Next, you can change things like the overall Appearance, Header, Activity Tables, and Footer messages.

To customise your form’s appearance, click on the Appearance tab and try choosing a different font and line height.

You can also add an Account Summary to your form so your customers can see any unpaid dollar amounts from prior invoices. To do this, check the box marked Account summary in the “Show tables” section of the Appearance sub-menu.

Preview or Print

Click Preview or Print to see your changes. It’s a good idea to preview as you go along to make sure that your form is shaping up the way you like.

Change Header Details

Now let’s try making some adjustments to your form’s header details. Click on the Header tab, then in the Form names type a new name into the Invoice field (e.g., “Proposal”).

In the Company section, add contact information to your header by checking the boxes next to Company name, Address, EmailWebsite and Phone. This will add contact information to the top of your form and make it easy for your customers to get in touch with you.

In the Customer section, click the boxes to outline your terms, due dates, shipping fees and payment method.

Edit Activity Table Details

The Activity Table tab shows your customers what they bought. You can add descriptions to explain what was sold and what it cost.

For example, in the Columns section of the Activity Table sub-menu, check QuantityRate and Amount. You can update these with different labels and change column width and order so that the table appears exactly as you want it to.

If you need more options for billable activities, time and expenses just click the boxes corresponding to the new fields you want to add to your form in the “More” section.

Edit Footer Details

Use Footer options to tack on extra details such as service notes, business slogans and legal disclaimers. You can also type a pleasant message or salutation to your customers here. Be sure to Save your changes when you’re finished.

And that’s it! Your custom form is ready to use. Try customising one of your own forms or creating one from scratch. Have fun and play with it — you’re the designer now.

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